HOW TO SCHEDULE YOUR SHIT AND NEVER FORGET ANYTHING
Since so many of you loved my previous post about HOW TO GET SHIT DONE, I thought I would write another one in this series.
So I’m a big fan of writing things down so I never forget to do something I need to do. I’m also a big fan of color coding, so this is a method that has worked REALLY well for me in the past.
Right now I’ve been using a large moleskin planner that is set up just like the pages above. (BUT it just ran out and a new one for the end of 2014-2015 won’t be released for a couple more months so I’ve designed my own “temporary” planner pages to get me through the gap.) Here’s a post from before about how those pages looked.
These look pretty much the same as the pages I have in my moleskin except I made them with Excel.
HOW TO USE these pages.
1. COLOR CODE IT
The easiest way to know what you’re looking at with a glance is to come up with a scheme for what color means what.
For an example, here’s the scheme I’ve been using:
- Green—medical school things (meetings, classes, etc)
- Purple—personal (appointments, dinner dates with friends, etc)
- Orange stars—marking anything that’s a hard deadline I can’t miss
- Light blue—Workouts
- Blue—other personal projects (like posts for this blog or writing projects, etc!)
2. DAILY SCHEDULING
What you see above is what I sat down on Monday and wrote in. I put in all the things I know I have to do that week including any meetings I have or deadlines I have to meet.
I include my workouts so I know that I’ll get them done. If they’re not on the schedule it’s easier for me to skip them!
As the week goes on and more things come up I just write them in as I learn about or remember them.
3. TO DO LIST
What I really like about this set up is that the entire right hand side of the page is just a spot I can write out lists. Generally I use it to create a nice to do list. This means I break up all the large deadlines I have into smaller pieces and can cross them off.
It’s also a “catch-all” for things that don’t have a hard and fast deadline this week but that I should do “at some point”. Right now I have on my to do list scheduling to get my hair cut. I don’t have to do this on any specific day, but it’s something I should get done this week. If it’s on the list I’ll be able to do it when I have free time instead of writing it on a specific day to get done.
You could easily print out 52 weeks worth of these and stick them in a notebook or a binder instead of buying a planner. Or just grab any old notebook and draw lines on the page to work it out this way on two facing pages.
Don’t be afraid to just experiment with how you like to set up your schedule and what you like to have on it at any given time!
Using this schedule makes sure that I can figure out how scheduled I am during any given day and helps me plan ahead to make sure that I can get things done before I have really busy days where I run around a lot. It also makes sure that things don’t fall through the cracks—which is REALLY easy when you’re always running 18 different directions the way I seem to be.
THIS. Every time I see serious progress I get excited and happy, then I cut myself some slack and before it I’m back to where I started.
my god… i like this one.
So, so so true
True True True True!…..then you you’re stuck :)
but now, I’m back to Insanity. I see the improvement from the past two months… but it’s not what I want. Let’s finish this shit right.